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Mattiesim: /* Standard activity setting */

2023-05-05T09:29:37Z

Standard activity setting

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[[{{NAMESPACE}}:WebPlanboard Manual|WebPlanboard User Manual]] 
[[{{NAMESPACE}}:WebPlanboard_booking_form_booking_status|Previous]]

==Activity selection==

The Activity frame contains fields for you to enter and afterwards view information about activities.

[[Bestand:100enWebPlanboardBookingformActivityFrame.png|450px|none]]

===Activity field===
{{warning_en}} This field is normally obligatory in which case you must select an activity from the existing activity list. 
{{lightbulb}} There might also be an automatic input option. [[{{NAMESPACE}}:WebPlanboard_reserveringsformulier_activiteit_selecteren#Automatische_invoer_Activiteit-veld|Automatische invoer optie]] in which case the activity is automatically determined by the user group configuration of the user. 

{{warning_en}}The administrator can limit the number of activities that you can book simultaneously. 
If you enter more than the limit when booking, modifying or copying a booking then the system will not process the booking.

You can select activities in 2 ways:

====Type directly in the Activity field====
#Type the beginletter(s) of the activity. 
#:A dropdown list of activities appears for you to choose. 
#:In the figure the user is looking for an activity that starts with 'Free'.
#:
#:[[Bestand:100enWebPlanboardBookingformActivityFrameActivity.png|350px|none]]
#:
#Select the required activity from the list.
#Press Enter.
#:Your selected activity appears at the top of the Activity field. 
#:In de figuur the user selected 'Free Choice Seminar p5'. 
#:
#:[[Bestand:100enWebPlanboardBookingformActivityFrameActivity2.png|350px|none]]
#:
#:{{Lightbulb}}Click the checkbox containing the X to remove the activity you just selected.

====Select from a list====
#Click the icon on the right-hand side of Activity. 
#:A window pops up with the list of activities sorted alpha-numerically. 
#Click your requested activity on the left-hand side.
#:The selected activity is added above. 
#:Click the X at the top-right side of the activity-list to close it.

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity3.png|450px|none]]

{{lightbulb}}The activity-list only contains the activities that are also present in your [[{{NAMESPACE}}:Webber activiteitselectie uitbreiden|Expand Activity selection]]. 
If your required activity is not on the activity-list then a your user-group configuration needs to modified.

====Standard activity setting====
You can assign a standard activity. 
This activity appears automatically in the Activity field when you open a new bookingform. 
#Tick the box on the right-hand side of the activity selection pop-up. 
#:In the figure 'Free Choice Seminar p5' has been assigned as the standard activity.

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity4.png|450px|none]]

{{Lightbulb}}To unassign an assigned activity click 'Remove default choice' at the bottom of the list of activities.

====Automatic input Activity field====
Whether you must select an activity or not depends on a configuration setting determined by the administrator. 

However, it still remains possible to select an activity even when not compulsory. 
If you don't select an activity the system chooses a date-time code (in the format yymmdd-hhmmss). 
The figure shows the system generated activity 20230503-171543 (generated on 03-05-2023 at 17:15 and 43 seconds).

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity5.png|400px|none]]

{{lightbulb}} The automatic setting is useful when the 'Short description' field is sufficient to identify the activity.

==='Short description' field===
This field automatically gets the same name as the activity you selected e.g. 'Free Choice Seminar p5' . 
You can modify the value in order and give a more appropriate or detailed description e.g. 'world economics - session 2'. 
The field is not compulsory. 

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity6.png|400px|none]]

{{warning_en}} If you empty the Activity field (e.g. because you need to select a different one) then this might lead to the Short description being deleted as well. 
Whether the Short description gets deleted or not depends on [[{{NAMESPACE}}_Admin:Webber_Groepconfiguratie#Boekingsformulier_instellingen|Booking form settings]].

==='Booking name abbreviation' field===
You can add a short abbreviation of the activity name, e.g. "world econ. ses. 2". 
This might help when too long names might not be completely readable e.g. when printing out a timetable in pdf format. 
This field is not compulsory.

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity7.png|400px|none]]


==='Activity type' field===
You can add an additional typing of the activity, e.g.: seminar. 
This field is not compulsory.
[[Bestand:100enWebPlanboardBookingformActivityFrameActivity8.png|400px|none]]


===Activity fields read only===
The activity fields might be read-only for a particular group of users. 
This depends on the [[{{NAMESPACE}}_Admin: Webber_Gebruikersgroep_Opties|User group settings]].
In the figure you see that the input button on the right-hand side of the Activity field is missing.

[[Bestand:100enWebPlanboardBookingformActivityFrameActivity9.png|400px|none]]

{{lightbulb}} This can be useful when planners are only supposed to modify other fields of the booking, the rooms for example.

[[{{NAMESPACE}}:WebPlanboard_booking_form_select_room_and_room_type|Next]]

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11.0en:WebPlanboard booking form select activity - Bewerkingsoverzicht

Bas: 1 versie geïmporteerd

Mattiesim: /* Standard activity setting */