In the Employee frame you find fields where you can enter information concerning employees and employee types and once submitted you can also view this information.
An employee type is a used to describe a list of employees that carry out a similar function or task.
When you enter an employee type you let the WebPlanboard choose an employee from the list that is still free at the required time.
Employee field
You can only enter employees that are on the list of employees.
To select an employee either type directly in the Employees field or select the employee from the list.
Warning: The WebPlanner administrator can set a limit to the number of employees you may select.
If you enter more employees or employee types than the limit allows you will get a message that your booking cannot be processed.
Type directly in the Employee field
Type the first letters of the employee.
A pop-up list appears from which you can make a selection.
In the figure below you types in 'gu' and several choices appear in the pop-up.
Selecteer the employees.
Click the Enter button.
Your selected employees appear above the Employees field.
In the figure below Gunus is selected.
Tip: Click the X to remove a selected employee.
The field is standard compulsory but might also be configured by your WebPlanner administrator as not.
Select an Employee from the list
Click the icon on the right-hand side of Employees.
The list of the employees and employee types you may select appears in a separate window.
Select the employee list at the top.
The list of employees appear below.
Check the boxes of employees you wish to select.
These are added at the top of the Employee field.
Click the X at the bottom of the window to close it.
Tip: You can select both employees and employee types simultaneously. For example: you want to book a specific employee but you also want an alternative.
Enter an employee type as wel. The WebPlanner will first try to book your selected employee and if that causes conflicts it will look for an alternative.
Tip: It is possible that an employee type is not present in the list of types.
The definition of the employee types and which employees belong to which type is the responsibility of your WebPlanner admistrator, see Employee management.
Standard Employee setting
You can configure an employee as the standard selection.
This employee appears automatically in the Employee field when you open a new bookin form.
In the employee list click the box on the right-hand side of the employee to configure it as the standard. .
In the figure Frodo Balings is the standard employee.
Tip: Click 'clear the standard' at the bottom of the list when there should no longer be a standard.
'Number of Employees' field
Enter here the number employees you need to book.
The number is necessary if you select more employees than you actually require.
Let op: The WebPlanner administrator can set a limit to the maximum number of employees you are allowed to have in the same booking.
If you enter a hight number in the 'Number of employees' field then during the book, modify or copy submission the WebPlanner will give a meesage that the booking cannot be executed.
Number of required Employees equals number of selected Employees
In the figure below the employees you selected Frodo and Bilbo and the number of employees you need is 2.
This implies that the WebPlanner must book both.
Number of required Employees is less than number of selected Employees
In de figure below the employees Frodo and Bilbo are selected and the number of employees you require is only 1.
This implies that the WebPlanner may choose between Frodo and Bilbo.
De WebPlanner will first try to book Frodo and only if that leads to conflicts will it try to book Bilbo.
In the figure below the Employee type Ringdrager is selected and the number of employees is 1.
There ar several employees of type Ringdrager, Frodo and Bilbo for example.
This implies that the WebPlanboard may choose between Frodo en Bilbo.
The WebPlanboard makes the choice based on which of the two is most suitable to be booked at that time.
If you selected several employee types you can indicate the number of employees per type you wish to book.
In the figure the employee types Ringdrager and Tovenaar are entered and the 'Number of employee' field is '2 1'.
This implies you wish to book 2 employees of type Ringdrager and 1 of type Tovenaar.
Tip: If you enter '3' rather than '2 1' then it is not certain the the WebPlanner will choose 2 Ringdragers and 1 Tovenaar, because it could also choose 3 Ringdragers for example.
'Specify per Provider' (Employee) field
This is a quicker way to let the WebPlanner know that you wish to book 1 employee of each given type entered in the 'employees' field.
Suppose you want to book 1 Ringdrager and 1 Tovenaar.
In the figuur the employee types Ringdrager and Tovenaar are entered.
Tip: 'Register me' does not appear when the maximum number of participating persons is reached and the WebView won't allow additional.
Employee fields read only
Employee fields might be configured as read only.
This depends on the Usergroup settings.
In the figure there is no input list button on the right hand side of the Employees field.
Warning: The WebPlanner administrator can set a limit to the number of employees you may select.
Tip: Click the X to remove a selected employee.
