10.0en:WebPlanboard booking form select day and time

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Day and time selection

The Periode frame (see figure below) contains fields for you to enter and afterwards view information about dates and times.
You can enter when a booking takes place and see this information after the booking has been scheduled.

You can determine the date ín 3 calendars: via 'Specific date', via 'Standard weeks' and via 'Working weeks.

You can determine the time ín 2 time frames: via 'Standard hours' and via 'Working hours'.

Tip: You can always switch between the 'Standard weeks' and 'Working weeks'.

If only 1 day is selected then you can also switch to and from 'Standard date'.

Date selection

The option 'Specific date' is the standard selection. Use this option to enter single date.

• Click the date button on the right. A calendar appears.
• Click the left arrow above to select a preceeding month.
• Click the right arrow above to select a succeeding month.
• Click a year below to select it.
• Click a day in the middle to select it.

In the figure the selected date is 12 May 2013.

Tip: You can also type a date directly in the date field. You must use the correct notation such as shown in the figure above: '12/05/2023' (dd/mm/yyyy).

Time selection

The option 'Standard hours' is the standard selection.

1. Enter the begin time.
   

   Type the time in the 'From' field.

2. Enter the end time.
   

   Type the time in the 'Until' field.

For example: from 10:00 to 12:00.

Standard duration of a booking

The system administrator may configure a standard booking duration.
When you open a new booking form in the timetable then the end time will get set automatically.
In the figure you selected a new booking to start at 12:00 and since the duration is 120 minutes the end time is automatically set to 14:00.

If you have administrator authorisation then you can find an explanation for this setting in Booking form settings .

Tip: Setting a standard duration is useful when the timetable has a regular duration for most activities.

Calender week selection

Booking with several weeks

You choose the Standard weeks calendar when you need to schedule series bookings that take place in several days and weeks.

1. Select Calender.
   
2. Enter the year.
   

   Click the Year field on the left side of the Year field.

   

   

3. Enter the weeks.
   

   Click the icon to get a list of the weeks.
   

   You see the calendar weeks of the year with the begin and end dates.
   

   Check the box of a week to add it to the field.
   

   
   You can also add several weeks.

   Click the cross on the bottom right to close the window.

4. Enter the number of weeks.
   

   If the number of weeks equals the number of entered weeks then the Webber shall book all the weeks.

In the figure you see that the weeks 41 en 42 are selected and the number of weeks is 2.

Booking with a choice from several weeks

You can let the Webber search for suitable weeks.

1. Enter the possible weeks.
2. Enter the number of weeks..
   

   If you entered less weeks than the given number of weeks you give the Webber to choose in which weeks to plan the activities.

In the figure the Webber may choose 2 weeks from the calendar weeks 42, 43 and 44.

Tip: Enter which weeks have your preference by entering them first.
In the example above the weeks 42 and 43 gain preference above 44.

Booking with several days

1. Check 1 or more day.
   
2. Enter the number of days per weeks in the 'Days per week' field.
   
3. If the number of days equals the number of entered days the Webber shall book all the days.

   In the figure the Webber shall book the monday and tuesday.

Booking with choice from several days

You can let the Webber choose the most suitable days.

1. Check the possible days.
2. Enter the number of days per week in the 'Days per week'field .
   

   If you enter less days in 'Days per week aangeeft than in 'Days' then you enable the Webber to choose the most suitable days for the activities.

In the figure the Webber 2 may choose 2 days out of Monday, Tuesday and Wednesday.

Tip: Enter your preferred days first.
In the example above Monday and Tuesday get preference above Wednesday.

Warning: If the option 'Days per week' isn't visible (since the field is configurabel) then the Webber books all the days you entered.
This applies to normal and non-available booking types.

Working week selection

The option 'Work weeks' when the Webber is configured with 'Work' dates: Work year, Period and Work week.
A work year can begin and end on a different date than the begin and end of the calendar year.
A work year contains 1 or more periods and a period contains 1 or more work weeks.
For example: work year of the Webber used for this documentation is divided into 4 periods: spring, summer, autumn and winter.

Book several working weeks

1. Enter the work year.
2. Enter the periode, 3 for example (spring).

   

   

3. Enter the work weeks.
   

   Click the icon to get a list of the work weeks.
   

   Once you have select a week ik gets added to the Weeks field.
   

   Click the X at the top right to close this window.

   It is first necessary to enter the year and the period and then the weeks.

4. Enter in the number of weeks in the 'Number of weeks' field.
   

   If the number of weeks equals the number of selected weeks the Webber shall book all the weeks.

   In de figure the work weeks 5 (the week of 22-10-2018) and 6 (the week of 29-10-2018) of period 3 (autumn) are selected.

   

   

Book with a choice from several working weeks

1. Enter the work weeks.
   

   Click the icon to get a list of the work weeks of the period.
   

   Once you have selected a week it gets added to the 'Weeks' field.
   

2. Enter the number of weeks in 'Number of weeks' field.
   

   If you enter less weeks in 'Number of weeks' than in weeks in the 'Weeks' field the Webber may choose the most suitable weeks for the bookings.

   In the figure the Webber may choose 2 weeks from the work weeks 5, 6 en 7.

   

   

Tip: Enter your preferred weeks first.
In the example above the weeks 5 and 6 get preference above week 7.

Working times

The option 'Work time' is applicable if the Webber is configured with work hours.
For example: a booking in work times, from: work hour number 1 work hour with a duration of 1 work hour is equivalent to the clock times, from : 09:00 til: 10:45.

1. Enter the desired begin work hour in the from field.
2. Enter the number of work hours of the booking in the Duration field.

The booking in the figure below begins in clock time at 09:00 and ends at 12:30.
In work time it begins at work hour 1 met with a duration of 2 work hours (09:00-10:45 and 10:45-12:30).

1. 

It is also possible to view the booking times in work hours.
In the figure below the clock times from: 09:00 til 12:30 is displayed in a duration of 2 hours (both work hours 1 and 2 have a duration of 105 minutes).

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It is also possible to view the duration in minutes.
In the figure below you see the clock times from: 09:00 til 12:30 displayed with a duration of 210 minutes (both work hours 1 and 2 have a duration of 105 minutes).

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Tip:

• It is not always possible to convert clock times to work times with a duration in hours.

This is because in the work time framework a booking must always fit into exact work hour durations.

• It is however possible to convert all clock times to work times with a duration in minutes.

Tip:

• It is possible to begin a booking not exactly at the mogelijk om de start van een boeking niet precies op het beginuur te laten starten.

Hiervoor kunt u het veld Offset gebruiken om het aantal minuten in te voeren.

In de figuur hieronder ziet u een boeking in kloktijden van 09:15 t/m 10:15 en in werktijden als: Vanaf: 1, Duur: 90 en Offset 15 weergegeven.

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Tip:

• It is also possible to enter several begin hours.
  

The Webber can then choose which begin hour is the most suitable.
It shall choose conflict free begin hour.
In the figure below the hours 1 and 2 are the begin hours.

1. 

• It is not possible to enter several begin hours when using clock times.

Preceding and succeeding pause

When you enter a pre or post pause the Webber will produce a conflict if any other booking overlaps these times.
You can choose to only have a pre or post pause or both.

1. In the From and Til field enter the actual time the booking takes place.
2. Check 'Pre Pause'.
3. Enter the pre pause duration in minutes.
4. Enter the post pause duration in minutes in the 'Post Pause' field.

   The Webber shall try to ensure that the booking including its pre and pause times is conflict free.

   In the figure the actual booking is from 14:45 til 16:45 but the Webber tries to ensure that the booking is conflict free from 14:15 til 17:00.

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Tip: In the Calender timetable you can make a pause visible is desired. In the figure you see that on Tuesday 2 oktober 'Visit' has a pre and post pause.
Warning: The user group configuration setting determines whether the pause is visible. So it is possible for example to show pauses in timetables of the planners group but not in the viewers group.
If you have administrator authorization you can find information about this setting in Timetable settings vinden.

Standard setting of pauses

It is possible to set a standard pause value for both pre and post pauses.
This depends on the Bookings form setting af.
When you open a new booking the pre and post pauses will already be set to the standard values.
The figure shows a new booking. The pre pause is set to 30 minutes and the post pause to 15 minutes.

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Tip: This can be useful when the bookings in your timetable occur at regular times.

Date and time shifting

You can shift a booking in weeks, days and times.
When you enter a shift the WebPlanner calculates the new date and times of the modified booking.

• Use a positive number to shift forward in time.
• Use a negative number to shift backward in time.

Tip: You can execute more than one kind of shift simultaneously.

Tip: You can use the shifting in combination with the copy booking operation.

Warning: After submitting the booking the WebPlanner calculated the shift in the standard weeks, days or begin times.

Year shifting

Enter the number of years to shift in the Year shift field.

In the example you want to shift the not yet scheduled booking on Friday 12 januari 2018 1 year forward:

• Check the Year shift box
• Enter 1 in the Year shift field
• Click the Modify buttion for example.

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The figure below shows that the booking now occurs on Saturday 12 January 2019.

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All work weeks stay the same in the Work weeks frame.
All the calendar weeks stay the same in the Calender weeks frame.
In the case of Date the day and month stay the same.

Tip: 29 february cannot always be shifted and neither can week 53 since both are irregular.

Warning: In the case of a year shift of a booking with several weeks, the same weeks should also be present in the new year.

Period shifting

Enter the number of periods you want to shift the booking in the Period shift.

In the example you want to shift booking in period 1 of work year 17 one period forward.

1. 

• Check the Period shift box
• Enter 1 in the Period shuift field
• Click the Modify button

1. 

The booking is shifter to work year 17 period 2 and work week 20.

In the Work weeks all the work weeks stay the same.
The Period shift is not applicable in the Calendar weeks.
The Period shift is not applicable in the Date framework.
Tip: You cannot shift a period accross a work year.
Warning: In the case of a period shift of a booking with several weeks, those weeks must also be present in the new period.

Week shifting

Enter the number of in the Week shift field.

In the example you want to shift the booking series in the weeks 35, 36 and 37 2 weeks forward:

• Check the Week shift boxde
• Enter 2 in the Week shift field
• Click the Modify button
  

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In the example below the booking series is now in the weeks 37, 38 and 39.

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Tip: All the weeks will be shifted in the case of several weeks.

Day shifting

Enter the number of days in the Day shift field.

In the example you want shift the series booked in the weeks 37 38 and 39 on Friday back to Thursday:

• Check the Day shift box
• In the Day shift enter the number -1 (implying shift back 1 day)
• Click the Modify button

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In the example below the booking series on Fridays in the weeks 37 38 en 39 has now shifted to Thursdays.

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Tip: In the case of several days all days get shifted.

Tip: There is no limit to the number of days you can shift, so a booking may also shift to another week.
In the example you want to shift the booking series in weeks 37 38 and 39 on Fridays 3 dags forward:

• Check the Day shift box
• Enter 3 in the Day shift field
• Click the Modify buttion

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In the example below the booking series is now in the weeks 38 39 and 40 on Mondays.

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Time shifting

In the Time shift field enter the number of minutes.

In the example you want to shift a booking series in the weeks 37 38 en 39 on Friday between 13:00 and 15:00 one and a half hours forward:

• Check the Time shift box
• Enter 90 in the Time shift field
• Click the Modify button

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In the example below you see that the booking series in weeks 37 38 en 39 on Friday has shifted to be between 14:30 and 16:30.

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Tip: In the case of several begin times all will be shifted.

Warning: There is a limit to the number of minutes you may shift a booking since the booking must remain within the same day.

Day and time fields read only

The Day and time fields might be read-only for a particular group of users.
This depends on the User group settings.
In the figure you see that the input button on the right-hand side of the Date and time field is missing.

1. Bestand:100nlWebPlanboardBookingforDayTime32.png

Tip: This can be useful when planners are only supposed to modify other fields of the booking, the rooms for example.

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Algemene benaming voor WebPlanboard of WebView.

Een roostering van een of meer middelen op een of meerdere tijdstippen.

Een probleem in het rooster dat opgelost moet worden. Voorbeeld: een medewerker die op hetzelfde moment in twee verschillende ruimten moet zijn.

Het gedeelte van de Webber waarmee men kan plannen.